Scott Spanbauer, PC World 1 hour, 47 minutes ago
Microsoft is synonymous with the ubiquitous Windows operating system. But its Microsoft Office productivity suite pulls in more revenue than any version of Windows. Competition from Web-hosted productivity applications like Google Docs and Zoho Office has changed the rules of the application-suite game, however, threatening Microsoft's desktop application revenues and forcing it to address the growing popularity of Web-hosted applications with new features and products.
The obvious move would be to offer free, ad-supported, feature-limited online versions of Office's flagship applications designed to compete head-on with Google's and Zoho's word-processing, spreadsheet, and presentation programs. Microsoft's free Office Live Workspace, however, takes a different tack by providing private and public shared online file areas, or workspaces, that are tightly linked to Office's desktop applications via a downloadable plug-in.
Though it lacks advanced workflow, communications, and project management features, Office Live Workspace has more in common with collaborative Web services like Basecamp and Central Desktop than it does with Google's or Zoho's online suites. Currently ad-free, Microsoft says the site may eventually include advertising.
Office Live Workspace anticipates the kinds of jobs you're likely to collaborate on, providing prefab workspace templates geared to specific business, school, and home tasks such as organizing a group meeting, launching a product, writing a term paper, throwing a party, or managing a little-league team. Individual templates contain document templates designed for the task, such as a project proposal outline in Word or a presentation in PowerPoint.
You can view documents in the three supported Office file types online, but to edit the files, you must download and open them in your local copy of Word, Excel, or PowerPoint, or in a compatible suite such as OpenOffice.org, and then reupload them when you're done editing.
If you work with only a few collaborators, Office Live Workspace provides just the right combination of file-sharing controls and ease of use. As the workspace administrator, you create a new shared workspace and then invite other users by e-mail to join it, either as viewers (who can see but not modify files) or as editors (who can see, create, and modify files). You can share workspaces with invited users, make them public, or keep them private. Files are easy to move from one workspace to another. Though you can't share individual workspace files, you can share individual files that are stored in the default 'Documents' folder.
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